Articles of Association

Positive Ageing in London – Articles of Association

1. Name

The name of the group shall be Positive Ageing in London (PAiL)

2.1. Aims

The aims of PAiL will be:
To make a real difference to the lives of older people by:

  • Raising key issues affecting older people in London
  • To challenge for change
  • To engage, advocate and promote older people in London
  • To disseminate good policy and practice relating to older people

2.2. Activities

  • Organising and promoting public events on issues of importance to older Londoners
  • Organising and promoting focus groups and other feedback mechanisms to inform decision makers and the wider public of the concerns and recommendations of older Londoners over issues that affect them
  • Promoting and disseminating the information produced for and at these meetings
  • Promoting and disseminating the results of the focus groups, qualitative and quantitative research results and the recommendations agreed at meetings
  • Maintaining an interactive website and social media presence which promotes PAiL and represents the interests of older Londoners
  • Engaging with the Mayor of London and their representatives, plus other decision makers at local and national government level, to inform them of the views of older Londoners and to respond to such policies, initiatives and practices as affect older Londoners
  • To engage in partnership with other organisations representing or supporting older people to promote the issues, concerns and benefits of older people
  • To engage with other organisations that represent those that face exclusion, poverty and/or discrimination to promote good practice and raise concerns of mutual interest
  • To act as the voice for older people, in relation to research, best practice and consultations to ensure that ‘there is no research about us, without us’
  • To organise, develop, promote and engage in any other activities which will affect and/or benefit older people, as PAiL and its Committee see fit.

3. Membership

Membership is open to anyone who:

  • Is aged over 50, or
  • Is resident in London, or
  • Has significant interest or experience in older people’s issues in London Membership will be free for all who register as members.

A list of all members will be kept by the membership secretary

Ceasing to be a member

Members may resign at any time in writing to the secretary.

Any offensive behaviour, including racist, sexist or inflammatory remarks, will not be permitted. Anyone behaving in an offensive way or breaking the equal opportunities policy may be asked not to attend further meetings or to resign from the group if an apology is not given, or the behaviour is repeated. The individual concerned shall have the right to be heard by the management committee, accompanied by a friend, before a final decision is made.

4. Equal Opportunities

PAiL will not discriminate on the grounds of gender, race, colour, ethnic or national origin, sexuality, disability, religious or political belief, marital status or age.

5. Officers and Committee

The business of the group will be agreed by a Committee elected at the Annual General Meeting. There will also be elections for the key officer posts within the Committee (Chair, Vice Chair, Secretary and Treasurer). It will also be able to accept further nominations during the year if required to increase the breadth of expertise and/or to ensure full representation reflecting the diversity of older Londoners, and our members. There will be up to 15 members of the Committee which will meet as necessary, and not less than four times a year. Other members may attend in a non-voting capacity.

The Committee will agree who the members of the Executive Committee will be, and their roles, annually in addition to those directly elected as officers at the AGM.

The Executive Committee will consist of up to 8 members, who will meet at the Committee meetings, plus additionally as required, to carry out their roles in respect of PAiL. The officers’ roles are as follows:

  • Chair, who shall chair both general and committee meetings
  • Vice Chair(s) who will support and act on behalf of the Chair in their absence
  • Secretary, who shall be responsible for the taking of minutes and the distribution of all papers
  • Membership secretary, who shall be responsible for keeping records of members
  • Treasurer who shall be responsible for maintaining accounts.

In the event of an officer standing down during the year, a replacement will be elected by the Committee at the next full Committee meeting. The Committee will also be empowered to appoint additional members if the Executive does not have its full complement of officers. These officers will be subject to election/re-election at the AGM.

Officers will hold their elected post for a term of two years, after which they must be re-elected.

Any Executive Committee member not attending three consecutive meetings without apology will be contacted by the Committee and asked if they wish to resign. The Committee meetings will be open to any member of PAiL wishing to attend, who may speak but not vote.

6. Meetings

6.1. Annual General Meetings

An Annual General Meeting (AGM) will be held within fifteen months of the previous AGM.
All members will be notified in writing at least 3 weeks before the date of the meeting, giving the venue, date and time.

Nominations for the Committee and the Executive Committee officers may be made to the Secretary before the meeting, or at the meeting.

The quorum for the AGM will be 10% of the membership or 10 members, whichever is the smaller number.

At the AGM:

  • The Executive Committee will present a report of the work of PAiL over the year
  • The Executive Committee will present the accounts of PAiL for the previous year
  • The officers and Committee for the next year will be elected
  • Any proposals given to the Secretary at least 7 days in advance of the meeting will be discussed

6.2 Special General Meetings

The Secretary will call a Special General Meeting at the request of the majority of the Committee or at least eight other members giving a written request to the Chair or Secretary stating the reason for their request.
The meeting will take place within twenty-one days of the request.

All members will be given two weeks’ notice of such a meeting, giving the venue, date, time and agenda, and notice may be by telephone, email or post. The quorum for the Special General Meeting will be 10% of the membership or 10 members, whichever is the greater number.

6.3 General Meetings

General Meetings are open to all members and will be held at least once every year. All members will be given two weeks’ notice of such a meeting, giving the venue, date, time and agenda, and notice may be by telephone, email or post. The quorum for a General Meeting shall be 10% of the membership or 5 members, whichever is the greater number.

6.4 Public Meetings

Public meetings, open to all members and the general public, will be held at least 4 times per year.

6.5 Executive Committee Meetings

Committee meetings may be called by the Chair or Secretary. Committee members must receive notice of meetings at least 7 days before the meeting. The quorum for Committee meetings is three Executive Committee members.

7. Rules of Procedure for meetings

All questions that arise at any meeting will be discussed openly and the meeting will seek to find general agreement that everyone present can agree on. If consensus cannot be reached, a vote will be taken, and a decision will be made by a simple majority of members present. If the number of votes cast on each side is equal, the Chair of the meeting shall have an additional casting vote.

8. Finances

PAiL will maintain its own bank account.

An account will be maintained on behalf of the Association at a bank agreed by the Committee. Up to 4 cheque signatories will be nominated by the Committee (one to be the Treasurer). The signatories must not be related nor members of the same household. All payments will be signed by two of the signatories.

  • For cheque payments, the signatories will sign the cheque.
  • For other payments (such as BACS payments, cash withdrawals, debit card payments or cash payments), a requisition note will be signed by two signatories, and held by the Treasurer.
  • Records of income and expenditure will be maintained by the Treasurer and a financial statement given at each meeting.

9. Amendments to the Constitution

Amendments to the Constitution may only be made at the Annual General Meeting or a Special General Meeting
Any proposal to amend the Constitution must be given to the Secretary in writing. The proposal must then be circulated with the notice of meeting. Any proposal to amend the Constitution will require a two-thirds majority of those present who are entitled to vote.

10. Dissolution

If a decision is taken, by a simple majority, that it is necessary to close down the group, it may call a Special General Meeting to do so. The sole business of this meeting will be to dissolve the group. If it is agreed to dissolve the group, all remaining money and other assets, once outstanding debts have been paid, will be donated to a local charitable organisation. The organisation will be agreed at the meeting which agrees the dissolution.

This Constitution was agreed in principle, subject to ratification by the PAiL membership, at the Committee Meeting of PAiL, on:

Date: 30th November 2018

Name and Position in Group
M. C. Walsh – Chair
Signed …………………………………………….

Name and Position in Group
Signed …………………………………………….